ASSOCIATION OF FRIENDS OF THE UNIVERSITAT AUTÒNOMA DE BARCELONA
https://www.amicsuab.cat
Version January 2025
From this website, owned by the Association of Friends of the Universitat Autònoma de Barcelona (hereinafter referred to as “AmicsUAB,” “we,” “our,” “entity,” or “website manager”), as detailed on this site and in the Legal Notice, we aim to provide you with a safe and reliable browsing experience and service. For this reason, we have developed this privacy policy in accordance with the security requirements dictated by the European Regulation 679/2016, of April 27, on the protection of natural persons concerning the processing of personal data ("GDPR"), and by the Organic Law 3/2018, of December 5, on the Protection of Personal Data and Guarantee of Digital Rights ("LOPDGDD").
Our contact information is as follows:
ASSOCIATION OF FRIENDS OF THE UNIVERSITAT AUTÒNOMA DE BARCELONA
NIF: G58996299
Registered office: Torre Vila-Puig, Campus UAB, 08193 Bellaterra (Barcelona)
Email for contact and data protection: benvinguts@amicsuab.cat
Contact phone: +34 93 581 14 90
Registration data: registered in the Registry of Associations of the Generalitat de Catalunya, number 11027, section 1 of the Barcelona jurisdiction.
1. WHERE ON OUR PLATFORM DO WE COLLECT USERS’ PERSONAL DATA?
a) Contact Form
On our website, you will find the option to write to us via the "Contact" section to address any questions you may have about the operation of our services or any other inquiry. Once the required fields in the contact form are completed, we will use your information to respond to your questions or needs.
b) Registration Form
We offer the possibility to register through a specific form on our website. This registration allows you to access exclusive services for AmicsUAB members. The personal data you provide during the registration process will be treated with the utmost confidentiality and security, in accordance with our privacy policy, and with the aim of enhancing your user experience.
c) Newsletter Subscription Form
For users interested in staying updated with the latest news, offers, and services we provide, we offer a subscription form for our newsletters. Subscription is a simple process that allows you to receive the most relevant information from AmicsUAB directly in your inbox. As with the registration forms, we guarantee the confidentiality and security of your personal data. Additionally, we provide the flexibility to unsubscribe at any time through a link included in each newsletter.
d) Event Registration Form
When you subscribe to events or activities of AmicsUAB through our registration forms, we collect your data to manage your participation. This includes keeping you informed about event details and any relevant updates. Your image may also be captured during these events, as outlined in this Privacy Policy.
e) Through Our Corporate Emails
Users can write to us via our email addresses to request information or clarify doubts related to our services.
f) Collection of Data from Legal Entities or Professionals
If you contact us as a representative of a legal entity or as an independent professional, we will also collect your data to provide the service you request. Additionally, we may process this data for commercial purposes with your authorization, for example, by accepting this policy.
g) Social Media
We may also collect your data through your user profile on social networks utilized by AmicsUAB, detailed in the corresponding section of this policy.
h) Website Behavior and Habits
We may collect information about your behavior via cookies on our website. For more details, refer to our Cookie Policy if needed.
2. PURPOSE OF DATA COLLECTION
The purpose of collecting data in all the aforementioned sections is to maintain direct and personalized contact with our users. We will use your information to manage and respond to your requests, as well as to provide information and services related to our entity.
We will use the email sent by the user to our corporate address to send information regarding their inquiries, as well as advice, news, and pertinent information.
We guarantee that the user will not receive information from third parties without their prior and informed consent, thus complying with current legislation. Additionally, no international transfer of personal data will occur without the user’s explicit consent.
3. USE OF PERSONAL DATA
AmicsUAB informs its users that personal data provided will be processed in accordance with the GDPR and LOPDGDD. Data processing will be carried out for the following specific purposes:
4. SHARING INFORMATION WITH THIRD PARTIES
As specified above, we will not share users' data with third parties. If sharing such information becomes necessary, the user will be appropriately informed, relying on adequate legal justification before proceeding.
However, to ensure optimal attention to users' needs, we may need to share certain information with the Universitat Autònoma de Barcelona within the limits established by the collaboration agreement between the two entities. This exchange is conducted to provide the best possible service while complying with security measures and minimizing data usage to protect personal information and respect privacy.
5. LEGAL BASIS: EXPRESS CONSENT FOR DATA PROCESSING
5.1. Consent of Natural Persons
In accordance with the GDPR and the LOPDGDD, as well as our internal policies, when users provide personal data, they must give explicit consent or there must be an appropriate legal basis for the processing of their data.
If consent serves as the legal basis, it will be requested by checking the box located at the bottom of each data collection form or, if contacting us via our email, explicitly agreeing that their data may be processed for the purpose specified in their request.
Through these actions, the user freely and unequivocally expresses their consent for the processing of their personal data in accordance with the purposes described above. The user ensures that the personal data provided is accurate and commits to notifying us of any changes or modifications.
The acceptance of personal data processing for the purposes established in this policy may be revoked at any time, without retroactive effects, as stipulated by current legislation. This means that the user has the right to withdraw their consent at any time, without affecting the legality of the processing carried out prior to the withdrawal of consent.
5.2. Consent of Legal Entities
We inform users that, when acting on behalf of a legal entity or as an independent professional, they grant us authorization to send information related to contracted services and, if applicable, commercial information, through acceptance of this privacy policy. Therefore, when the user requests information through the channels established by AmicsUAB on our website, their information may also be used for commercial purposes and to send electronic communications, provided that they have given explicit consent to do so.
It is important to highlight that the user's acceptance of the processing of their data for the purposes mentioned in this policy is fully revocable, without retroactive effects, as provided by current legislation. This means that the user has the right to withdraw their consent at any time, without this action affecting the legality of the processing carried out based on the consent given previously.
However, it should also be noted that there are other legal bases, according to applicable regulations, that may justify the processing of personal data beyond the user's consent. This means that, regardless of the consent granted, the user's personal data may be processed in certain situations provided by law, such as compliance with legal obligations, the execution of a contract to which the user is a party, or the pursuit of a legitimate interest justifying such processing, always within the framework established by applicable legislation.
5.3. Service Contracting
Another legal basis we may rely on is the contracting of a service, i.e., if you wish to become a member of AmicsUAB, you will need to accept our Membership Conditions. By virtue of this contract or to become a member, your data will also be used for the purposes indicated in this Policy and for any data processing arising from the service contract, which you will be informed of at the appropriate time.
6. ABOUT USERS’ RIGHTS TO ACCESS, RECTIFICATION, ERASURE, OPPOSITION, PORTABILITY, FORGETTING, AND RESTRICTION OF PROCESSING
The GDPR and the LOPDGDD establish a series of legal guarantees that allow users to manage the processing of their personal data. AmicsUAB adheres to these legal guarantees, enabling users to exercise their rights of access, rectification, erasure (also known as the "right to be forgotten"), opposition, portability, and restriction of processing at any time. These rights can be exercised by sending an email to benvinguts@amicsuab.cat or via postal mail to Torre Vila-Puig, Campus UAB, 08193 Bellaterra (Barcelona). Below is a brief explanation of each right:
Additionally, users have the right to file a complaint with the Catalan Data Protection Authority (APDCAT, https://apdcat.gencat.cat/ca/inici) if they believe their personal data is being processed in violation of current data protection laws, without prejudice to any other administrative or legal action they may undertake.
We inform you that the processing of your data will not involve making decisions based solely on automated data processing, including profiling, nor will aspects concerning you be evaluated, as such data is not collected. Should such processing be required by law, appropriate safeguards would apply, and you would be duly informed.
7. SECURITY MEASURES FOR DATA COLLECTION
To ensure security on our website, we have implemented a security system designed to maintain the confidentiality and integrity of our users’ data. This applies to both data submitted and collected through the aforementioned processes. We adhere to the security standards required by GDPR and LOPDGDD, utilizing all available technical resources to prevent loss, misuse, alteration, unauthorized access, and theft of the data provided by users through the website.
However, as a user of our platform, it is essential to understand, accept, and recognize that no security system is entirely invulnerable. Therefore, adopting your own security measures to reinforce trust in the authenticity of the website where data is entered is crucial. We are committed to ensuring the privacy and security of users' identifying data, exercising maximum diligence, and implementing necessary measures.
It should be noted that the user bears sole responsibility for the security measures they choose to implement to protect their data. Website administrators are not responsible for situations where users fail to apply adequate protection measures or for any resulting consequences, including damage caused by third parties, accidental incidents, or force majeure events.
Finally, despite efforts to ensure security, unauthorized third parties may access or manipulate users’ data or communications. Therefore, specific usage terms in our Legal Notice are established to protect both users and the website.
8. PROCESSING OF MINORS' DATA
If you provide data through forms or emails specified on this website and accept the processing of your data, you confirm that you are over 14 years old. Note that access and use of this website are strictly prohibited for individuals under this age. If we discover that a minor under 14 has provided personal data, immediate steps will be taken to permanently delete such data.
For specific services, such as becoming a member, users must be of legal age and possess the legal capacity required for such commitments. This ensures compliance with legal obligations and the ability to understand and accept service terms.
9. DATA RETENTION PERIOD
Personal data provided will only be retained as long as necessary to fulfill the purpose for which it was collected, including determining any potential liabilities arising from this purpose. After service completion, data will be blocked and retained for legally prescribed periods. During this time, technical and organizational measures will be taken to prevent data processing, including access, making it available only to courts, tribunals, prosecutors, or public administrations to address potential legal liabilities. Once the legally required retention period has passed, data will be permanently destroyed.
10. SOCIAL MEDIA
AmicsUAB has profiles on Instagram, LinkedIn, Twitter, YouTube, and potentially other social networks. Following or interacting with us via likes or comments makes AmicsUAB responsible for your data in this context. By following our profiles or engaging with our content, you accept this policy, which explains how we use your data and your rights. We are committed to maintaining data confidentiality and respecting your rights in compliance with current legislation.
Please note that there is no direct relationship between AmicsUAB and social platforms. Accessing these platforms or accepting their terms of use during registration is your responsibility, independent of AmicsUAB’s actions.
11. USE OF IMAGES
Under applicable data protection and image rights laws, AmicsUAB includes the following clause on image use:
By participating in events or activities organized by AmicsUAB, users expressly consent to the capture and processing of their images (photos/videos). Images may be used to promote activities in print, digital publications, and social media managed by AmicsUAB. This includes the potential use of your image for membership cards, articles, or other related content. Such images may be publicly available without temporal or territorial restrictions or financial compensation. AmicsUAB commits to using these images respectfully. Users may withdraw consent at any time by contacting AmicsUAB.
12. COOKIES
The website uses third-party cookies to enhance functionality and services. For more information, refer to our Cookie Policy.
13. CHANGES TO THIS PRIVACY POLICY
We reserve the right to modify this policy to reflect legislative or jurisprudential developments or future uses of your data. If a change directly affects data processing, we will notify you. Regularly reviewing this policy is recommended.
14. INTEGRATION WITH OTHER LEGAL TEXTS
This privacy policy is complemented by the website’s Legal Notice and Cookie Policy.
Copyright © ASSOCIATION OF FRIENDS OF THE AUTONOMOUS UNIVERSITY OF BARCELONA, 2025. All rights reserved.
